Running workshops remotely requires some adjustments, but with the right approach, you can create engaging and productive virtual sessions. Here's how to adapt effectively.

Choosing the Right Tools

Video Conferencing

• Zoom: Great for breakout rooms and large groups
• Google Meet: Simple and integrated with Google Workspace
• Microsoft Teams: Best for Microsoft-centric organizations

Collaboration Boards

• Miro: Comprehensive with many templates
• FigJam: Great for design teams, simple interface
• Mural: Enterprise-focused with strong facilitation features
• Lucidspark: Good for diagrams and flowcharts

Adapting Activities

Replace Physical Materials

In-Person	Remote Alternative
Sticky notes	Digital sticky notes on Miro/FigJam
Dot voting	Built-in voting features or emoji reactions
Whiteboard sketching	Screen sharing with digital drawing
Physical movement	Stretch breaks or camera-off moments
Small group discussions	Breakout rooms

Adjust Timing

• Add buffer time: Technology transitions take longer
• Shorter sessions: Screen fatigue is real—aim for 90-minute blocks max
• More breaks: Add a 5-minute break every 45-60 minutes
• Async components: Consider pre-work or post-session activities

Engagement Strategies

Keep Cameras On (When Possible)

Visual connection helps build rapport and keeps people focused. If that's not feasible:

• Ask people to turn cameras on during discussions
• Use profile pictures that show faces
• Encourage voice participation frequently

Active Participation

• Frequent check-ins: Ask questions every 5-10 minutes
• Use the chat: Encourage reactions and quick thoughts
• Call on people: Gently invite quiet participants to share
• Parallel working: Have everyone work simultaneously on the board

Technical Preparation

1. Test everything: Run through the full tech setup before the session
2. Send links early: Share board access and meeting links 24 hours ahead
3. Have a co-facilitator: Someone to manage chat and tech issues
4. Prepare a backup: Know what you'll do if the main tool fails
5. Record (with permission): Useful for those who can't attend live

Time Zone Considerations

• Find overlapping working hours when possible
• Rotate meeting times to share the burden
• Consider async alternatives for some activities
• Record sessions for team members who can't attend